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Vietnam Logistics and Customs Data
Logistics, Customs and Cross-Border Data [ACTIVE]
Connect Shipment Operations, Customs Evidence, and Cross-Border Data Governance
Keep cargo, declarations, manifests, warehousing, electronic submissions, customer data, vendors and international data flows on one connected record.
Why This Overlay Matters
A shipment's evidence has to stay connected from the source documents through submission, acknowledgement, inspection, release and closure. When it lives in separate systems, a hold or an amendment is hard to trace back to the paperwork that caused it.
The rules come from several layers: the Customs Law, logistics-service rules, customs procedure decrees, electronic customs circulars and National Single Window procedures.
Shipment records also hold personal and commercial data: goods and values, consignors and consignees, addresses, tracking, warehouses, suppliers, customers and authority-facing records.
This overlay is optional. It is built for:
- logistics providers and freight forwarders;
- customs brokers;
- warehouse and fulfillment operators;
- exporters, importers and manufacturers;
- cross-border e-commerce logistics.
What the Logistics and Customs Data Overlay Covers
Dimension
Coverage
Instrument
Vietnam Customs Law 2014; Decree 08/2015 on Customs Procedures and its amendments; Decree 163/2017 on Logistics Services; Circular 38/2015 on customs procedures, customs inspection and supervision, export/import duties and tax administration; Decree 336/2026/NĐ-CP on the National Single Window, in force since 15 October 2026, which replaced Decree 85/2019 in full.
Amending instruments
Decree 59/2018 and Circular 39/2018 both took effect on 5 June 2018. Decree 167/2025/NĐ-CP now amends Decree 08/2015 and repealed Decree 59/2018 from 15 August 2025; only its Article 1 clauses 5, 6 and 19, amending Articles 10, 11 and 35 of Decree 08, took effect on 1 July 2025. Circular 121/2025/TT-BTC further amends Circular 38/2015, as already amended by Circular 39/2018, from 1 February 2026. Circular 86/2026/TT-BTC applies from 1 July 2026, repealing the specified tax-administration provisions of Circulars 38, 39 and 121. Use the applicable amended provisions and saved earlier-dossier rules, rather than the 2018 texts alone.
Scope
Logistics, freight, customs brokerage, warehousing, fulfillment, importing, exporting and cross-border e-commerce
Shipment data
Parties, goods, HS codes, value, routes, carriers, warehouses, tracking, documents and systems
Tax administration
The tax side of the customs dossier under Circular 86/2026/TT-BTC: payment, extension, refund, exemption, the duty-free goods list and its usage notices, assessment, tax debt, examinations and confirmation that the tax obligation is fulfilled, kept on five tax-administration registers with the evidence beside each record
Customs evidence
Proof that a declaration or manifest was prepared and lodged: what kind, the procedure reference, who lodged it, the filing channel it went through, your organisation's own regulated role, the transmission, the acknowledgement, amendments and outcomes.
Electronic submissions
The transmission record, the reference the authority issued, its status word for word, attachments and the accountable owner.
Personal and cross-border data
Consignor, consignee, location, tracking, cloud, vendors, destinations, safeguards and retention.
Adoption
Optional. Add it once your logistics or trade scope is confirmed, or use it for reference only.
How ComplianceOne Supports Logistics Operations
One record per consignment, findable by any of its references.
The shipment register stores the booking reference, house and master transport documents, carrier tracking reference, the authority's reference and your own. If a lookup matches two consignments, it shows both rather than guessing.
Parties and cargo stay linked.
Parties point to the vendor, data subject and identity records you already keep. Each cargo line records the declared quantity and value, and who declared them.
Customs evidence is structured.
The customs evidence register records what was prepared and lodged, under which procedure reference, and by which party to the shipment. It also records the filing channel used and the regulated role your organisation operates under, each chosen from what the installed framework declares. The filing, the acknowledgement with the authority's status word for word, and every amendment are kept as structured evidence, not a forwarded screenshot.
Authority actions are kept in order.
The inspections and holds register records inspection, hold, release, corrective action and closure. Entries are append-only. The authority's own words sit beside how your team read them.
Cross-border data is mapped.
Routes, destination operators, customs recipients, cloud systems and vendors link to your privacy, data, security, e-commerce and electronic-transaction evidence. A shipment that carries personal data must name its processing activity, so the transfer shows up where transfers are governed.
Related Modules
Data Mapping
Maps shipments, parties, goods, routes, systems, vendors, and destinations.
Explore Data Mapping
Governance
Supports carrier, warehouse, broker, cloud, and service-provider oversight.
Explore Vendor Governance
Compliance Forms
Organizes declaration, manifest, submission, and inspection evidence.
Explore Compliance Forms
Audit Trail
Preserves changes, acknowledgements, holds, release, and closure history.
Explore Audit TrailCompare the Difference
Without Structured Framework Operations
With ComplianceOne
Shipment data is separated from customs documents.
Connect shipments, documents, submissions, and outcomes.Manifest and declaration changes are difficult to reconcile.Reconcile declarations, manifests, amendments, and acknowledgements.Warehouse, carrier, broker, and cloud evidence remains fragmented.Track providers, facilities, interfaces, and accountable owners.Cross-border personal data lacks a connected review trail.Link logistics operations to privacy, data, e-commerce, and security evidence.Built for Logistics and Customs Overlay Compliance Operations
Trace any outcome to its source. Commercial documents, customs evidence and clearance history stay on one record, so a hold, amendment or release traces back to the paperwork behind it.
Keep the evidence without a portal integration. ComplianceOne keeps the source document, transmission record and authority acknowledgement for customs and National Single Window activity. It does not connect to any government filing system, so a portal change cannot break your trail.
Answer questions years later. Clearance history cannot be edited or deleted. Each new authority action is a new entry, and earlier ones stay readable. Asked two years later what you believed then and when that changed, you have a record made at the time.
See Logistics Compliance Operations in Action
See how ComplianceOne connects shipment, customs, warehouse, vendor, personal-data, and cross-border evidence.
Ronni K. Gothard Christiansen - Technical Privacy Engineer & CEO
Technical Compliance Expert, 32+ Years Open Source Advocate, X-BoD Open Source Matters Inc.
People Also Ask
Logistics providers, freight forwarders, customs brokers, warehouses, exporters, importers and cross-border fulfillment operations whose scope has been confirmed.
No. It holds no declaration and files nothing. It organizes the source, submission, acknowledgement, amendment, inspection and outcome evidence around the customs procedure you used.
No. There is no rate, tariff schedule, valuation or total anywhere in the overlay. Commercial figures are recorded as declared, with the party that declared them, so the record shows who stated what.
Yes. Consignor, consignee, address, location, contact, tracking, vendor and destination data can link to the relevant privacy and data-governance evidence.
Yes, as evidence rather than as an integration. You keep the transmission record, attachments, the authority's reference, its returned status word for word, any amendment and the accountable owner. ComplianceOne does not connect to the portal and sends or receives no government data. It works the same under Decree 336/2026, in force since 15 October 2026, as it did under Decree 85/2019.
Decree 85/2019 governed the National Single Window until 14 October 2026. Since 15 October 2026, Decree 336/2026 has replaced it in full. At the switchover:
- re-check portal account registrations and digital-signature validity, including any VNeID electronic identification access;
- move procedure and evidence citations from the old decree to the new one;
- expect acknowledgements in both the new and the old result formats during the 1-year ministry transition.
- Evidence recorded under the old decree stays readable, with the succession noted beside it.
The logistics overlay covers trade, customs, cargo and warehouse operations. The postal overlay adds parcel-level, last-mile, delivery-proof, return and claims context.
Next Steps
Start a Compliance Pilot
Test shipment, customs, warehouse, submission, and cross-border data evidence for one route.
Discuss Your Compliance Needs
Review logistics roles, customs workflows, systems, providers, destinations, and data flows.
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